1. Upon award of a grant by the Board of Trustees, a Kiwanis club or division should request the approved funds from the Division Trustee when the club or division is ready to start the project and spend the funds. Funds should be applied for in the current fiscal year.

2. The Division Trustee will request the approved funds from the Executive Director and, upon receipt of the funds, shall present the grant award to the receiving club or division at the start of the project.

3. The receiving club or division shall expend the grant funds on the project for which the grant was approved within six months of the date of issuance of the funds.

4. The Division Trustee and Lieutenant Governor shall confirm to the Board of Trustees in writing that the grant funds were used for the project for which the grant award was approved.

5. The Division Trustee shall make reasonable efforts to have the receiving club or division obtain media publicity in the local community that will benefit from the project for which the grant award was approved.

6. A club that submits an application for grant funds shall have made its annual support contribution to the Florida Kiwanis Foundation at the date of the application in order to be considered for a grant award.

7. A club or the clubs in the division shall maintain liability insurance on the project for which the grant award was approved, so as to indemnify the Florida Kiwanis Foundation.

8. The Florida Kiwanis Foundation shall be named and given appropriate credit for its participation in the funding of the project for which the grant award was approved.

9. A club or division that receives a grant award shall provide a written report to the Board of Trustees within twelve months of the issuance of the award on the status and impact on the local community of the project for which the grant award was approved.

10. A grant award made to a club or division shall further the goals and ideals of Kiwanis, as well as promote the growth and development of Kiwanis in the local community.

11. The decisions of the Board of Trustees of the Florida Kiwanis Foundation shall be final regarding consideration of grant applications and issuance of grant awards.